Equipment management software for AEC firms
Maximize equipment utilization. Reduce downtime. Control costs.
Operate’s equipment management software helps AEC teams track, maintain, and optimize their fleet across multiple sites.
Operate equipment management software modules
Operate Equipment Management unites every aspect of your equipment operations in one connected system. Each module reflects how your teams already work – just simpler, smarter, and faster. Pricing is per user, not per asset – so you can scale your fleet, expand to new sites, and take on more projects without your software bill growing with them.
Equipment
Track assets with precision
Maintain a complete, real-time register of every asset across all sites. Assign ownership, track location, monitor usage, and link each asset to projects for accurate cost allocation and performance reporting.
Rental
Manage internal and external equipment
Simplify equipment rentals and compare the performance of owned versus rented assets. Operate centralizes requests, approvals, and availability, giving your team real-time insight into utilization and costs.
Reduce idle assets, avoid unnecessary rentals, and plan smarter with data-driven insights into vehicle efficiency.
Advanced warehouse
Simplify procurement and supplier selection
Link equipment to spare parts, consumables, and inventory stock in real-time. Automate low-stock alerts, track inbound and outbound movements, and manage Equipment Transfer Orders (OX) and container contents across sites.
Billing & Invoicing
Optimize equipment spend
Track equipment costs against project budgets in real time. Automate internal charge-outs, manage rental invoices, and monitor total cost of ownership – so every asset decision is backed by accurate financial data.
Subcontractors & Operators
Know who is using what - and hold them accountable
On a busy construction site, equipment accountability gaps cost time and money. Operate lets you assign any asset – from a telehandler to a power tool – to a named operator or subcontractor, with full visibility into usage, hours, and condition.
Track who used what, when, and for how long. Link usage directly to projects for accurate cost allocation. Flag overuse, misuse, or idle periods before they affect your programme or your margins.
Compliance & Documentation
Stay audit-ready. Meet every deadline. Protect every site.
In AEC, a missed inspection or an expired certification isn’t just an administrative problem – it’s a project risk, a safety liability, and potentially a regulatory breach. Operate gives you a centralized, searchable record of every compliance document linked directly to the relevant asset.
Store inspection certificates, service records, warranties, operator licences, and maintenance agreements in one place. Set automated reminders so no renewal, inspection, or compliance milestone is missed – by anyone, on any site.
Manage the entire equipment lifecycle
From procurement to operational excellence
From acquisition to decommissioning, Operate connects every stage of your equipment lifecycle in one unified system. Gain real-time visibility into allocation, performance, and costs – ensuring assets are always in the right place at the right time.
Prepare and allocate assets
Operate helps you schedule and assign equipment with precision.
Plan ahead for upcoming phases, allocate machinery to specific sites, and anticipate shortages before they happen.
With insights from Equipment, Rental, and Warehouse modules, Operate eliminates idle time and ensures every asset is used effectively.
Plan smarter and keep every project moving efficiently.
Onboard assets efficiently
Operate centralizes asset setup and documentation — from purchase details to rental agreements and inspections.
Automated workflows ensure every asset is logged, approved, and ready for deployment without delay.
Start every project with equipment that’s fully prepared and compliant.
Monitor usage in real time
Operate gives field and office teams complete visibility into where equipment is, how it’s used, and its current condition.
Telemetry and warehouse tracking help teams reallocate resources quickly and prevent downtime.
With real-time insights, you can keep every asset working where it delivers the most value.
Prevent downtime
Automated alerts and maintenance logs keep your assets running longer.
Operate analyzes usage patterns and performance to anticipate service needs and schedule preventive maintenance before failures occur.
Stay ahead of breakdowns and keep your fleet performing at its best.
Cost and billing
Integrate financial data with operational tracking to see the full picture of equipment costs.
Link usage hours to budgets, generate automated invoices, and monitor ROI in real time.
Every asset becomes a data point for smarter financial planning and resource allocation.
Operate: the way you already deliver projects
Operate doesn’t change how you manage your equipment, but it does help to eliminate the friction. From acquisition to billing, it mirrors your real-world process across physical equipment, rental, warehouse, H&S, subcontractos and billing. Operate enhances operations with automation, visibility, and intelligence. You still run your operations but Operate helps you do it better. Faster, safer, and with fewer idle assets.
Why choose Operate for equipment management?
Operate supports AEC firms to manage projects from planning to closeout with clarity, collaboration, and total control. By connecting tasks, budgets, sites, and resources in one platform, Operate gives your teams the insight and flexibility they need to deliver every project on time, on budget, and with complete visibility.
Equipment Control
Track and manage every asset, from machinery to tools, across projects and sites for full visibility and productivity.
AI Insights
Operate's AI analyses usage hours, operating conditions, and maintenance history to recommend the optimal service schedule - before failures occur. It also flags underperforming assets and models replacement vs. repair scenarios to protect your margins.
Centralized Tracking
Monitor equipment via IoT, RFID, and mobile inspections. Track usage, ensure compliance, track carbon sustainability goals, and maintain safety effortlessly.
Integrated Operations
Connect teams and systems in one platform. Share updates instantly and sync operational and financial data accurately.
Operate equipment management software pricing
Pricing that grows with your business – not against it.
Most equipment management tools charge per asset. That means every machine, vehicle, or tool you add to the system increases your bill. As your fleet grows, so does your software cost – whether you’re using the data or not.
Operate is priced per user, not per asset. Add 50 machines or 500 – your licence cost stays the same. Scale your fleet, expand to new sites, and take on more projects without a software invoice that penalises your growth.
No asset limits
Track your entire fleet - owned, rented, or subcontracted - without additional charges per item.
No project penalties
Run 5 projects or 50. Operate's pricing is based on who uses the platform, not how much work you win.
Predictable costs
One clear price per user. No hidden modules, no surprise invoices as your operations scale.
Frequently Asked Questions
How is Operate's equipment management software priced?
Pricing is per user, not per asset. Whether you track 50 machines or 500, your license cost stays the same, so growing your fleet or adding sites doesn’t increase your software bill.
Can it manage both owned and rented equipment?
Yes. Operate centralizes rental requests, approvals, and availability, and lets you compare the performance and cost of owned versus rented assets so you can reduce idle equipment and avoid unnecessary rentals.
Does it help with equipment compliance and inspections?
Yes. You can store inspection certificates, service records, warranties, and operator licenses linked to each asset, with automated reminders so no renewal or inspection deadline is missed across any site.
Can we track which operator or subcontractor is using each asset?
Yes. Any asset, from a telehandler to a power tool, can be assigned to a named operator or subcontractor, with full visibility into usage hours, condition, and cost allocation back to projects.
How does the AI reduce equipment downtime?
Operate’s AI analyzes usage hours, operating conditions, and maintenance history to recommend optimal service schedules before failures occur, and models repair-versus-replace scenarios to protect your margins.