Equipment management software for AEC firms
Maximize equipment utilization. Reduce downtime. Control costs.
Operate’s equipment management software helps AEC teams track, maintain, and optimize their fleet across multiple sites.
Operate equipment management software modules
Operate Equipment Management unites every aspect of your equipment operations in one connected system. Each module reflects how your teams already work — just simpler, smarter, and faster.
Equipment
Track assets with precision
Get real-time financial insight across all projects. Connect budgets, tasks, and contracts in one system to track costs, profitability, and cash flow as projects progress.
Keep teams aligned financially and operationally, helping you make faster, more confident decisions.
Rental
Manage internal and external equipment
Simplify equipment rentals and compare the performance of owned versus rented assets. Operate centralizes requests, approvals, and availability, giving your team real-time insight into utilization and costs.
Reduce idle assets, avoid unnecessary rentals, and plan smarter with data-driven insights into vehicules efficiency.
Advanced warehouse
Simplify procurement and supplier selection
Operate RFQ Management helps you find the best value without the chaos. Issue RFQs directly from your opportunity or tender stage, manage vendor responses, and compare quotes side-by-side — all within one streamlined dashboard. Automated reminders, clarifications, and version control ensure transparency and speed.
With everything connected, RFQs move seamlessly into tenders and contracts, cutting down on manual rework.
Billing & Invoicing
Optimize equipment spend
Operate Contract Management ensures every agreement stays compliant, traceable, and on schedule. Store all client, subcontractor, and supplier contracts in one secure platform. Automate routing and approvals, track milestones and deliverables in real time, and link every contract back to its bid, tender, and RFQ for full project context.
Reduce risk, maintain compliance, and manage every contract with confidence.
Manage the entire equipment lifecycle
From procurement to operational excellence
From acquisition to decommissioning, Operate connects every stage of your equipment lifecycle in one unified system. Gain real-time visibility into allocation, performance, and costs — ensuring assets are always in the right place at the right time.
Prepare and allocate assets
Operate helps you schedule and assign equipment with precision.
Plan ahead for upcoming phases, allocate machinery to specific sites, and anticipate shortages before they happen.
With insights from Equipment, Rental, and Warehouse modules, Operate eliminates idle time and ensures every asset is used effectively.
Plan smarter and keep every project moving efficiently.
Onboard assets efficiently
Operate centralizes asset setup and documentation — from purchase details to rental agreements and inspections.
Automated workflows ensure every asset is logged, approved, and ready for deployment without delay.
Start every project with equipment that’s fully prepared and compliant.
Monitor usage in real time
Operate gives field and office teams complete visibility into where equipment is, how it’s used, and its current condition.
Telemetry and warehouse tracking help teams reallocate resources quickly and prevent downtime.
With real-time insights, you can keep every asset working where it delivers the most value.
Prevent downtime
Automated alerts and maintenance logs keep your assets running longer.
Operate analyzes usage patterns and performance to anticipate service needs and schedule preventive maintenance before failures occur.
Stay ahead of breakdowns and keep your fleet performing at its best.
Cost and billing
Integrate financial data with operational tracking to see the full picture of equipment costs.
Link usage hours to budgets, generate automated invoices, and monitor ROI in real time.
Every asset becomes a data point for smarter financial planning and resource allocation.
Operate: the way you already deliver projects
Operate doesn’t change how you manage your equipment, but it does help to eliminate the friction. From acquisition to billing, it mirrors your real-world process across physical equipment, rental, warehouse, H&S, subcontractos and billing. Operate enhances operations with automation, visibility, and intelligence. You still run your operations but Operate helps you do it better. Faster, safer, and with fewer idle assets.
Why choose Operate for equipment management?
Operate supports AEC firms to manage projects from planning to closeout with clarity, collaboration, and total control. By connecting tasks, budgets, sites, and resources in one platform, Operate gives your teams the insight and flexibility they need to deliver every project on time, on budget, and with complete visibility.
Equipment Control
Track and manage every asset, from machinery to tools, across projects and sites for full visibility and productivity.
AI Insights
Use predictive analytics to forecast maintenance, prevent breakdowns, and optimize resources to keep projects running smoothly.
Centralized Tracking
Monitor equipment via IoT, RFID, and mobile inspections. Track usage, ensure compliance, track carbon sustainability goals, and maintain safety effortlessly.
Integrated Operations
Connect teams and systems in one platform. Share updates instantly and sync operational and financial data accurately.
Manage your next project with Operate
Built from the experience of real project managers, Operate is quick to set up. It comes with ready-to-use modules and dashboards for timelines, costs, owners, and risk tracking. All of this is supported by AI-powered dashboards that keep progress and issues clear.
Project management
Operate Project Management brings every stage of your project lifecycle together in one connected workflow.
Project Cost
The Project Cost Dashboard lets you monitor budgets, actuals, forecasts, and variances at a glance.
Project Owner Dashboard
A single, powerful view that brings projects, risks, and KPI's together.
Project Tracking
Turn everyday project activity into a live progress view. With clear tracking across phases
Project Timelines
Plan and track your work with an intuitive Gantt chart that maps tasks, phases, and critical paths in one place
AI Risk Detection
Spot and manage risks before they impact delivery.
Operate equipment management software pricing
Operate equipment management software is available as part of the Operate Suite or as a standalone solution. Pricing is built for how you work, with a flexible model based on users. Pricing is not based on project size or asset count, so you can grow your business without worrying about unexpected costs or penalties. Take control of your assets, reduce costs, and ensure every piece of equipment delivers maximum value.